Work Order Generator
Turn the portal's comparative statements into every work order for the NIT — one numbered A4 PDF per tender, issued to the L1 bidder and ready to sign.
Free to use. Step 1 — generate the work orders here. Step 2 — WhatsApp us the job reference from your number to get the ZIP password.
What it does
Once a tender is decided, every awarded work needs its own work order — the same document, with a different contractor, work name, amount and reference on each. Doing that by hand in Word is an afternoon of find-and-replace, and a numbering mistake is the kind that surfaces months later.
This tool reads the Comparative Statement the e-tender portal gives for each tender, takes the L1 bidder, the accepted amount and the quoted rate from it, and fills the standard work order once per tender, each with its own memo number.
How it works
- Enter your office name, memo number and date, and the NIT number and date.
- Choose the comparative statements, or drop in the whole NIT folder.
- Check the preview: memo numbers, L1 bidders, amounts and quoted rates, before anything is sent.
- Generate, then download the ZIP and ask for its password on WhatsApp.
What you get
One A4 PDF per tender, named after its Tender ID, plus ALL_WORK_ORDERS.pdf to print
the batch in one go and summary.csv listing every statement. A statement that can't be
used, for example one where the L1 bidder can't be found, is skipped and the reason is written in the
summary; the rest are still generated.
Why a locked ZIP
The ZIP is AES-256 encrypted, and its password goes only to the mobile number entered with the job. Work orders name contractors and amounts, so a download link that reaches the wrong person still opens nothing.
Who it is for
Panchayat and block offices, executing agencies and tender cells in West Bengal — anyone issuing work orders for more than one or two works at a time.
Questions
What is a work order?
A work order is the document issued to the successful bidder after a tender is decided. It records the authority, the work, the accepted amount and the conditions, and it is what authorises the contractor to start.
What does the generator need as input?
The Comparative Statement (.xlsx) downloaded from the e-tender portal for each tender, plus your office name, memo number and date, and the NIT number and date. You can choose the statements one by one or pick a whole NIT folder; one statement is taken from each tender's folder.
Can it produce work orders for a whole NIT at once?
Yes. Up to 50 tenders in one run, each order issued to that tender's L1 bidder and numbered in Tender ID order: 432(01)/DAS2/2026, 432(02)/DAS2/2026 and so on. The page shows the full list, with memo numbers, bidders, amounts and quoted rates, before anything is uploaded.
What does each work order contain?
The standard Annexure-12 work order on one A4 page: your office, the memo and NIT references, the work with its Tender ID, the L1 bidder, the accepted amount and the quoted rate (At Par, or the percentage added or less). You can upload your own .docx template instead, keeping its {{…}} fields.
How do I get the ZIP password?
The work orders come in a password-protected ZIP with a job reference like WO-K7Q2PF. Send that reference on WhatsApp from the mobile number you entered on the form, and the password comes straight back. It is only ever sent to that number.
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