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VisionScan — scan & shrink for portal uploads

A free Windows scanner built for portal work: scan straight to PDF / JPG / PNG / TIFF, combine pages into one PDF, fit an ID card on one A4 page, and shrink files under the upload limit.

  • Scan to PDF/JPG
  • Target file size (KB)
  • Multipage PDF
  • Windows · Free
⬇ Download VisionScan (.exe) Windows 10 / 11 (64-bit). Installer with built-in self-update.

VisionScan (all downloads)

Installer (VisionScan-Setup.exe) and a portable win-x64 zip. One-click scan to PDF/JPG, two-sided ID card on one A4, and compress to a target size. Has self-update.

Windows 10 / 11Source
⬇ Download

Just need to shrink a photo you already have? Use the in-browser Image Compressor — no install needed.

What is VisionScan?

VisionScan is a Windows document-scanning application derived from the open-source NAPS2 (Not Another PDF Scanner), with added workflow features for scan-to-PDF, per-profile output, filename/format control, and target-file-size compression — made for the day-to-day upload work of VBGRAMG operators and any office that scans documents to a portal.

Features

  • Scan to PDF in one click — a Scan-to-PDF toolbar button and a per-profile Scan to PDF option give silent, auto-numbered PDF output.
  • Choose the file name & type — a sidebar file-name box and a format selector for PDF, JPEG, PNG or TIFF.
  • Combine pages into one file — accumulate flatbed pages, then save one multipage PDF.
  • Max file size (KB) target — compresses the output (JPEG quality, then downscale) to fit an upload limit, e.g. “under 500 KB”.
  • Two-sided ID card on one A4 — put both sides of an ID card on a single page.
  • A4 by default, plus TWAIN / WIA / ESCL (network scanner) support inherited from NAPS2.
  • Built-in self-update.

How to use it

  1. Download & install VisionScan (button above), then launch it from the desktop shortcut.
  2. Pick your scanner and choose the page size (A4 by default).
  3. Set the file name, the format (PDF/JPEG/PNG/TIFF), and — if the portal has a limit — a Max file size (KB).
  4. Click Scan to PDF. For a multipage document, use Combine pages into one file and save once at the end.
Tip: if you only need to shrink an existing photo or scan (not scan a new one), the in-browser Image Compressor does that with nothing to install.

System requirements

  • OS: 64-bit Windows 10 or Windows 11.
  • Scanner: any TWAIN, WIA, or ESCL (network) scanner.
  • Installer includes everything needed; no separate runtime to install.

Frequently asked questions

Is VisionScan free?

Yes. VisionScan is free and is based on the open-source NAPS2 project (GPL-2.0). The source for the build is available on GitHub.

How do I scan a document under the portal's size limit?

Set a Max file size (KB) before scanning — VisionScan compresses the output (reducing JPEG quality, then downscaling if needed) so the saved file fits the limit, e.g. under 500 KB.

Can I put both sides of an ID card on one page?

Yes — scan both sides and VisionScan places them on a single A4 page, ideal for job-card or ID uploads.

Can I make one PDF from several flatbed pages?

Yes. Use Combine pages into one file to accumulate pages, then save a single multipage PDF.

Which scanners work?

Any TWAIN or WIA scanner, plus ESCL network scanners — the same broad hardware support as NAPS2.

Is it based on NAPS2? What about the licence?

Yes, VisionScan is derived from NAPS2 and is distributed under GPL-2.0, inherited from NAPS2. The corresponding source is available under the same licence.

VisionScan is a free tool by Vision Technologies and Robotics, based on NAPS2 (GPL-2.0). VBGRAMG and related government portal names are the property of the Government of India; this tool is independent and is not affiliated with or endorsed by any government body.