
APA TOOL for 2018 – ISGP APA QUALIFYING GUIDELINES
A: Basic Minimum Conditions (BMCs) which MUST be fulfilled to qualify for grant
Objective Assessment Criteria | Means of Verification | Documents required to be collected |
1. GPs are generating Own Source Revenue (OSR) in a steady manner |
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2. The GP does not have an adverse or disclaimed audit opinion that relate to year not earlier than preceding 2 years |
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3. Upa-Samiti plan based integrated GP plan and budget (Form 36) approved by the GP by 31st March 2018 |
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4. The Gram Panchayats shall maintain the computerized accounting system regularly as per norms of the State Govt. |
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B: Expanded Minimum Conditions (EMCs) which MUST be fulfilled to qualify for a higher level grant
Objective Assessment Criteria | Means of Verification | Documents required to be collected |
1. The Gram Panchayat shall have to achieve a minimum of 60% expenditure across all untied fund (received up to and including third quarter) within fourth quarter of the Financial Year |
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2. Progress of GP’s annual decentralized Plan implementation |
*For APA 2019 onwards MOV shall be 50% of the originally planned activities implemented through PBG and FFC funds. |
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C: Score based Performance Benchmarks
Theme 1: Planning and Budgeting – 18 Marks
Performance Criteria – Ensuring Quality and Timeliness of Planning and Budgeting
Objective Assessment Criteria | Means of Verification | Documents required |
1. The Plan and Budget was approved by the General body of the GP in a single agenda meeting in the presence of at least 50% of the existing members on or before 31st March of the calendar year of APA |
*Next year onwards it will be 31 May |
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2. Annual Plan is prepared through bottom up approach |
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3. Quality of Form 36 |
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4. Compliance with the negative list |
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5. WBMS is maintained regularly |
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6. Proper implementation of VGDI |
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7. Comparison of plan uploaded in Plan Plus with approved plan document (PBG and FFC) |
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Theme 2: Project Execution and Service Delivery – Quality of Procurement Process and Service Delivery – 37 marks
Objective Assessment Criteria | Means of Verification | Documents required |
1. Mitigation Measures against planned activities in respect of Environmental Safeguards |
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* Onsite 2 stages photographs related to ESMF measure will be checked from APA 2019 |
2. Quality of DPR in respect of PBG and OSR funded infrastructural activities |
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3.
(a) Quality of Comparative statement
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(b) Quality of NIT and Procurement Record. |
* 2nd Call/3rd Call tenders not having at least 3 bids not to be considered. |
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(c) Geo Tagging / Documentation of implemented Schemes. |
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4. Timely utilization of Untied Funds |
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5. Creation of sustainable assets |
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6. Fund allocation for O&M of assets. |
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7. Utilization of Own Fund for infrastructure development |
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8. Regularity of conduct of Artha-O-Parikalpana Upa-Samiti |
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9. Creation of remunerative assets |
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10. Verify whether the GP has issued trade registration certificate and approved building plan |
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11. Quantum of increase in OSR w.r.t previous year |
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12. Quality of planned activities implemented |
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Theme 3: Accounting, Financial Reporting and Audit – Strengthening PFM Systems and Own Source Revenue – 20 marks
Objective Assessment Criteria | Means of Verification | Documents required |
1. The GP has a clean statutory audit opinion.
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(i) The GP has received “Unqualified Audit Opinion” in the Audit Inspection Report for the last financial/last available year (not more than two years)
(OR) (ii) The GP has received “Qualified Audit Opinion” in the Audit Inspection Report for the last financial/last available year (not more than two years) (OR) (iii) The GP has received “Disclaimer” or Adverse Audit Opinion” in the Audit Inspection Report for the last financial/last available year (not more than two years) |
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2. Bank Reconciliation Statement Prepared |
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3. Uploading of Form 26 in GPMS portal
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4. Timely approval of Form 27 |
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5. ATR of ELA observation |
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6. Maintenance of Asset / Immovable Property register and Programme Register |
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Theme 4: Participation, Transparency and Accountability – Citizen participation and voluntary disclosure by Gram Panchayat – 25 marks
Objective Assessment Criteria | Means of Verification | Documents required |
1. Quality and timeliness of Gram Sansad Meetings
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2. Quality and timeliness of Gram Sabha Meeting
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3. Land donation Register |
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4. Citizen communication |
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5. Proactive Disclosure |
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6. Redressal of Grievances |
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Section II (for FFC P.G) : Service Delivery and Revenue Mobilization
Objective Assessment Criteria | Means of Verification | Marks Allocation |
1. Display of sector-wise FFC expenditure in dashboard / website URL of MoPR/GPMS of previous year (road, water supply, sanitation, street lighting, building) |
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2. Immunisation status in the GPs (Full immunisation of 0-2 years each children) |
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3. Quantum of increase in OSR w.r.t previous year |
(a) between 0-10% (b) between 10-25% (c) between 25-50% (d) more than 50%
(a) Between 0-10% (b) Between 10-20% (c) Between 20-30% (d) More than 30% |
(e) between 0-10% – 5 marks (f) between 10-25% – 10 marks (g) between 25-50% – 15 marks (h) more than 50% – 20 marks
(e) Between 0-10% – 15 marks (f) Between 10-20% – 20 marks (g) Between 20-30% – 30 marks
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4. Open Defecation free (ODF) status |
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We want to publish a printed report/booklet of activities of GP for the year 2018-19 to produce before APA team 2019. What should be the content of that booklet, so that most of the requirement of APA should be covered ?.